Advanced Invoice and Payment Management

The Smart Procurement Suite provides a number of options for our clients to manage and control the receipt, matching, authorisation and payment of supplier invoices.

Automated invoice receipting and matching

Achieving high levels of automated invoice receipting and matching against pre-defined purchase orders and goods receipts is a priority objective of many organisations.

COA Solutions advanced invoice and payment management functionality will assist organisations in significantly reducing the time and money spent on registration, reconciliation and authorisation of purchase invoices using the latest electronic receipt, automated matching and electronic routing functionality, whilst providing a range of options to the supplier base to fully conform to an organisations eProcurement objectives.

eInvoicing

COA Solutions is at the forefront of providing Invoicing and eInvoicing solutions providing a number of options for supplier invoice receipt and automated matching, allowing organisations to map solutions against the capabilities of their individual supplier bases. Some options provided are identified below:

• Electronic XML invoice receipt and automated matching of invoices directly from suppliers
• Electronic XML invoice receipt and automated matching from third party bureau services (such as IMPAQ, OB10 and various eMarketplaces)
• Optical Character Recognition (OCR) scanning via the document management solution
• Paper receipt and barcode scanning via the document danagement solution
• Full self-billing functionality from goods/service based receipting
• Manual paper receipt and entry either directly into the core financial management system or via remote entry through the supplier self-service functionality

Procurement cards

In addition to invoicing capabilities, many organisations are implementing procurement card programmes to individual cardholders to cover off such areas as low value spend, travel and expenditure procurement. COA Solutions also provides full purchasing card reconciliation (PCR) functionality with the solution being designed to maximise the success of an organisation's purchasing card programme.