Employee Expense Management

Employee Expense Management is a simple-to-use, browser-based solution that can automate and streamline the reimbursement process, help enforce corporate policies and capture expense-related data that can be turned into valuable business intelligence.

Using this solution leads directly to a reduction in 'maverick' expenditure (which can exceed 40% of total travel expenditure) by improving procurement processes and supplier negotiation. Employee expenses management will integrate with all our solutions and has been designed to be suitable for both on-site deployment and hosted deployment.

The core features and benefits of Employee Expenses Management include:

• Fully web-based, easy-to-use 'environment', reducing training costs and increasing employee usage
• Pre-population of expense reports from credit or procurement cards, dramatically reducing input time and avoiding large, unreconciled suspense accounts
• Monitoring, managing and enforcing corporate policies, ensuring costs are controlled and employees adhere to policy and improve the accuracy of expenses records
• Configurable limits by role, expense category and cost-centre, allowing flexibility in defining policies across the organisation
• Workflow for routing reports, from employees to approving managers to receipt and payment approval, ensuring stakeholders are prompted for action proactively
• Receipt verification approval, ensuring payment is only made when valid receipts are provided
• Capturing spend information and process metrics, for further Business Intelligence analysis
• Real-time tracking and enquiry of expenses records, reducing time spent by accounting people dealing with enquiries